Vancouver, Canada

Desktop Publisher & Corporate Administrative Assistant

General Description:

The Desktop Publisher & Corporate Administrative Assistant is a split position based in Hatfield’s North Vancouver office. The chosen candidate will divide their time between providing desktop publishing, word-processing and administrative support related to report production (3 days per week), and assisting with reception coverage and other administrative duties, as required (2 days per week).

Duties and Responsibilities:

  • Assist with the word-processing and desktop publishing of large, complex reports and proposals including the creation of tables of contents and appendices.
  • Assist with clerical duties as required such as photocopying, printing, collating and scanning documents related to document production.
  • Assist with full reception coverage duties for 2 days per week and back-up front desk coverage when Receptionist is away and during lunch (requires some flexibility for special situations).
  • Provide back-up coverage for corporate administrative tasks when the Human Resources Assistant is away (coordinating orientation schedules, booking training courses, etc.).
  • Assist Hatfield managers and partners with corporate administrative items as needed.
  • Assist the administration team to operate effectively and efficiently.

Qualifications:

  • Intermediate to advanced user of Microsoft Office 2010, 2013 or 2016 including Word, Excel, Outlook, and PowerPoint.
  • Intermediate user of Adobe products, including Adobe Professional, Photoshop, Illustrator, and InDesign.
  • Experience with Office 365 and/or SharePoint would be an asset.
  • Ability to stay focused and multi-task in a fast-paced environment and work within tight deadlines, while maintaining a positive attitude and sense of humour.
  • Adaptable and flexible to changing priorities.
  • Excellent organizational and interpersonal skills.
  • Excellent verbal and written communication skills.
  • Excellent attention to detail.

Education and/or Experience:

  • Minimum 2 years experience as an Intermediate Desktop Publisher and/or relevant document production experience.
  • Minimum 2 years of experience with general office administrative duties.
  • Diploma or Bachelors Degree in Administration and/or related experience is desirable.

To apply, please submit a cover letter and CV describing your experience and salary expectations to resumes@hatfieldgroup.catsone.com (no phone calls please). Please mark “Desktop Publisher” in your email subject line. Only short-listed candidates will be notified.