Vancouver, Canada

Accounting and Administrative Assistant

General Description: The Accounting and Admin Assistant will be responsible in providing general assistance to the Accounting and Admin Department. This is a full-time, permanent role located in our head office in North Vancouver.

Duties and Responsibilities:

  • Responsible for following contracts or service agreements for invoicing schedule and requirements.
  • Assists in the accuracy and timely processing of monthly invoices.
  • Assists in preparing invoice coding by following cost accounting procedures.
  • Assists in accounts payable and banking requirements.
  • Enters transactions (A/R invoice, cash receipts, general ledger, etc.) into accounting system.
  • Assists in time tracking and payroll management.
  • Liaises with project managers to solve day to day budget issues.
  • Responsible for cash collection and following up with clients on outstanding invoices.
  • Provides reports as required and handles A/R enquiries.
  • Assists in bank reconciliation and other general accounting duties as assigned such as payroll and accounts reconciliations.

Competencies:

  • Adequate knowledge and experience in intermediate level Excel.
  • Experience with project-related accounting software is an asset.
  • Attention to detail and the ability to handle a large volume of work with accuracy in a fast paced company.
  • Self starter and team player.
  • Strong organization and problem solving skills
  • Skills in both verbal and written communication.

Education and/or Experience:

  • Three to five years accounting related experience, preferably in service industry; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
  • Diploma in Accounting is preferred.

To apply, please submit a cover letter and CV describing your experience and salary expectations to resumes@hatfieldgroup.catsone.com (no phone calls please). Please indicate “Accounting – Vancouver” in your subject line. Only short-listed candidates will be notified.